Federal Register: May 22, 2000 (Volume 65, Number 99)
DOCID: FR Doc 00-12712
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Veterans Affairs Department
Docket ID: [Docket No. FR-4575-N-01]
NOTICE: Part IV
DOCUMENT ACTION: Notification of Proposed Amendment of Routine Uses Applicable to Existing Systems of Records, and Establishment of Two New Systems of Records.
SUBJECT CATEGORY:
Privacy Act of 1974; Proposed Amendment of Routine Uses Applicable to Existing Systems of Records, and Establishment of Two New Systems of Records
DATES: Effective Date: This proposal shall become effective without further notice on June 21, 2000, unless comments are received on or before that date which would result in a contrary determination.
Comment Due Date: June 21, 2000.
DOCUMENT SUMMARY:
In accordance with the Privacy Act of 1974 (5 U.S.C. 552a),
the Office of Inspector General (OIG) gives notice that it proposes to
amend the routine uses applicable to its four existing systems of
records, and to establish two new systems of records. The amendment
adds two new routine uses to the five uses currently applicable to
OIG's four existing systems of records. The new routine uses permit
disclosure: to State boards of accountancy, for potential disciplinary
action against independent public accountants; and to the Department of
Justice (``DOJ''), for use in litigation. This two new systems of records established are the AutoAudit (HUD/OIG5) and the
AutoInvestigation (HUD/OIG6). These systems of records are automated
information tracking and storage systems employed in connection with
OIG audits and investigations commenced on or after June 1, 2000.
SUMMARY:
Department of Housing and Urban Development,
SUPPLEMENTAL INFORMATION
Revision of Existing Systems of Records
The OIG, pursuant to the Privacy Act of 1974, currently maintains four systems of records: (l) Investigative Files of the Office of Inspector General (HUD/OIG1); (2) Hotline Complaint Files of the Office of Inspector General (HUD/OIG2); (3) Name Indices System of the Office of Inspector General (HUD/OIG3); and (4) Independent Auditor Monitoring Files of the Office of Inspector General (HUD/OIG4). The notice for these systems of records was last published on June 12, 1992 (57 FR 25069). The two additional routine uses being made applicable to OIG's four existing systems of records will permit disclosure: (1) To State boards of accountancy, for potential disciplinary action against independent public accountants; and (2) to the Department of Justice, for use in litigation. All other aspects of OIG's four existing systems of records remain unchanged and are as published at 57 FR 25069.
Sections 552a(e)(4) and (11) of title 5, United States Code provide that an agency publish a notice of the establishment or revision of a record system which affords the public a 30day period in which to submit comments. To meet this requirement, the texts of the new routine uses are printed below. Further, a report of the OIG's intention to amend the routine uses applicable to its four existing systems of records has been submitted to the Committee on Government Operations of the House of Representatives, the Committee on Governmental Affairs of the Senate, and the Office of Management and Budget (OMB), pursuant to paragraph 4b of Appendix I of OMB Circular A130, which is entitled ``Federal Agency Responsibilities for Maintaining Records About Individuals'' (50 FR 52730, December 24, 1985).
Establishment of New Systems of Records
AutoAudit and AutoInvestigation, OIG's new automated information tracking and storage systems, will effectively consolidate and expand upon information included in OIG's four existing systems of records. AutoAudit and AutoInvestigation are designed to function as tools to create, maintain and manage audits and investigations in a centralized, paperless environment. Records maintained in AutoAudit and AutoInvestigation may be accessed by reference to any information field entered into such systems, including name, alias, social security number, address, etc.
The AutoAudit and AutoInvestigation systems notices required under section 552a are also printed below. Additionally, a report of the OIG's intention to establish the two new systems has been submitted to the Committee on Government Operations of the House of Representatives, the Committee on Governmental Affairs of the Senate, and OMB.
Accordingly, the notice, pursuant to 5 U.S.C. 552a(e)(4) and (11),
of revisions to OIG's four existing systems of records and the establishment of two new systems of records follows:
HUD/OIG1
FOR FURTHER INFORMATION CONTACT
For Privacy Act information: Jeanette Smith, Departmental Privacy Act Officer, Telephone Number (202) 708 2374. For OIGrelated information: Bryan Saddler, Acting Counsel to the Inspector General, Office of Inspector General, Telephone Number (202) 7081613. (These are not toll free numbers). A telecommunications device for hearingand speechimpaired persons (TTY) is available at 1 8008778339 (Federal Information Relay Services). (This is a tollfree number).