Federal Register: December 8, 2005 (Volume 70, Number 235)
DOCID: FR Doc 05-23764
DEPARTMENT OF DEFENSE
Army Department
NOTICE: NOTICES
DOCUMENT ACTION: Notice to amend a system of records.
SUBJECT CATEGORY:
Privacy Act of 1974; System of Records
DATES: This proposed action will be effective without further notice on January 9, 2006 unless comments are received which result in a contrary determination.
DOCUMENT SUMMARY:
The Department of the Army is proposing to amend a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
SUMMARY:
Privacy Act; systems of records,
SUPPLEMENTAL INFORMATION
The Department of the Army systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.
The specific changes to the records systems being amended are set forth below followed by the notices, as amended, published in their entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report.
Dated: November 30, 2005.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense. A034021 AHRC
System name:
Privacy Case Files (September 23, 2004, 69 FR 57005). Changes:
* * * * *
System identifier:
Delete system identifier and replace with: ``A034021 OAA''. * * * * *
A034021 OAA
System name:
Privacy Case Files.
System location:
These records exist at Headquarters, Department of the Army, staff and field operating agencies, major commands, installations and activities receiving Privacy Act requests. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.
Records also exist in offices of Access and Amendment Refusal Authorities when an individual's request to access and/or amend his/her record is denied. Upon appeal of that denial, the record is maintained by the Department of the Army Privacy Review Board.
Categories of individuals covered by the system:
Individuals who request information concerning themselves which is in the custody of the Department of the Army or who request access to or amendment of such records in accordance with the Privacy Act of 1974, as amended.
Categories of records in the system:
Documents notifying requesters of the existence of records on them,
providing or denying access to or amendment of records, acting on
appeals or denials to provide access or amend records, and providing or
developing information for use in litigation; Department of the Army
Privacy Review Board minutes and actions; copies of the requested and [[Page 72998]]
amended or unamended records; statements of disagreement; and other related documents.
Authority for maintenance of the system:
5 U.S.C. 552a, the Privacy Act of 1974, as amended; 5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; and Army Regulation 34021, The Army Privacy Program.
Purpose(s):
To process and coordinate individual requests for access and
amendment of personal records; to process appeals on denials of
requests for access or amendment to personal records by the data
subject against agency rulings; and to ensure timely response to requesters.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media. Retrievability:
By name of requester on whom the records pertain. Safeguards:
Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. Retention and disposal:
Approved requests, denials that were not appealed, denials fully overruled by appellate authorities and appeals adjudicated fully in favor of requester are destroyed after 4 years. Appeals denied in full or in part are destroyed after 10 years, provided legal proceedings are completed.
System manager(s) and address:
Director, U.S. Army Records Management and Declassification Agency,
FOR FURTHER INFORMATION CONTACT
Ms. Janice Thornton at (703) 428-6497.