Federal Register: July 31, 2006 (Volume 71, Number 146)
DOCID: FR Doc E6-12137
DEPARTMENT OF TRANSPORTATION
Federal Transit Administration
Docket ID: [Docket No. FTA-2006-25365]
ACTION: Reports and guidance documents; availability, etc.:
DOCUMENT ACTION: Notice of proposed program guidance and request for comments.
Formula Grants for Other Than Urbanized Areas Program (49 U.S.C. 5311): Notice of Program Guidance
DATES: Comments should be submitted by September 29, 2006. Late-filed comments will be considered to the extent practicable.
This Notice proposes guidance in the form of a revised program circular for the Federal Transit Administration's Formula Grants for Other Than Urbanized Areas Program (Section 5311) and seeks comments on the proposed circular. It also addresses comments FTA received with regard to its Section 5311 program in response to a Federal Register Notice entitled, ``FTA Transit Program Changes, Authorized Funding Levels and Implementation of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users'' (70 FR 71950, November 30, 2005), in addition to comments received during several public listening sessions. The proposed circular will be available in Docket Number: FTA200625365 at http://dms.dot.gov.
Other Than Urbanized Areas Formula Grants Program; circular,
Table of Contents
II. ChapterbyChapter Analysis
A. Chapter IIntroduction and Background
B. Chapter IIProgram Overview
C. Chapter IIIGeneral Program Information
D. Chapter IVProgram Development
E. Chapter VLocally Developed, Coordinated Public Transit Human Services Transportation Plan
F. Chapter VIProgram Management and Administrative Requirements
G. Chapter VIIState Management Plan
H. Chapter VIIIIntercity Bus
I. Chapter IXRural Transportation Assistance Program
J. Chapter XOther Provisions
This proposed circular revises the existing FTA Circular 9040.1E, ``Nonurbanized Area Formula Program Guidance and Grant Application Instructions,'' dated 100198.
On November 30, 2005, FTA published a Federal Register Notice, ``Transit Program Changes, Authorized Funding Levels and Implementation of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users'' (70 FR 71950, November 30, 2005), which described new programs and changes to or extensions of existing programs contained in its new reauthorization legislation, the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEALU). In addition, FTA held public listening sessions in five locations around the country, a conference call with State administering agencies, and a meeting with representatives of the intercity bus industry.
In its November 30th Federal Register Notice, FTA requested public comment on several specific issues such as whether the Statebased rural data module should serve as the basis for the new mandatory reporting requirements. Another issue was whether the per State minimum distribution of Rural Transportation Assistance Program (RTAP) funds (floor) should again be raised and whether the low density portion of the Section 5311 formula should be used as a basis for Section 5311 RTAP formula apportionments. FTA also sought comments on use of the national RTAP resource.
This Notice acknowledges comments received by FTA from the November 30th Notice and additional comments received during FTA's public outreach efforts. The Notice also seeks comments on the proposed revisions to the existing circular. The text of the proposed circular is available in its entirety in the docket.
Although the proposed circular addressed by this Notice contains
summaries of crosscutting provisions such as Charter Bus, Buy America,
Title VI, and Equal Employment Opportunity (EEO) requirements, those
subjects are addressed by separate dockets, therefore, the public
should not submit comments on those topics to the docket for this
circular. Persons seeking to view and provide comments to those dockets
can do so through the Department of Transportation's Docket Management
System (http://dms.dot.gov). Docket numbers for some of those cross cutting proposals are as follows:
Charter Bus............................... Docket
FTA reserves the right to make changes to this circular in the
future to update references to requirements contained in other revised
or new guidance and regulations without further notice and comment on this circular.
II. ChapterbyChapter Analysis
A. Chapter IIntroduction and Background
This chapter is a general introduction to FTA that is proposed to be included in all new and revised program circulars for the orientation of readers new to the FTA programs. Chapter I also includes definitions.
B. Chapter IIProgram Overview
This chapter replaces the former Chapter I, ``General Overview,'' in Circular 9040.1E. It provides an overview of the Section 5311 program in terms of its statutory authority and program goals. It defines the role of States and FTA, and explains the program's relationship to other FTAfunded programs, as well as its coordination with other Federal programs. It contains the same information as the existing circular, with minor updates.
C. Chapter IIIGeneral Program Information
This chapter consolidates the former Chapters II ``Apportionments'' and III ``Eligibility'' in Circular 9040.1E. This revised chapter sets forth the basis for the apportionment of Section 5311 funds including, the availability of those funds and the transfer of funds. It also identifies eligible recipients and expenses, and the FederalState matching ratio. The discussion of use of other Federal funds as match was expanded to clarify that Section 5310 funds used to purchase service from a Section 5311 subrecipient cannot be used to match Section 5311 program funds. Although this revised chapter retains much of the content of the original two chapters, it includes several changes required by SAFETEALU: A sliding scale that permits a higher Federal share for capital and operating costs for several States based on a formula used by the Federal Highway Administration; an expanded list of eligible capital expenses for crime prevention and security; and the eligibility of Mobility Management as a capital expense.
One commenter asked that FTA broaden project eligibility to include capital items eligible under Section 5309, such as park and ride lots, in order to respond to the varying needs of the States and the areas to be served by the Section 5311 program.
FTA agrees with this recommendation, and proposes to clarify that the definition of eligible capital activities in 49 U.S.C. 5302(a)(1) applies to the Section 5311 program, which would include park and ride lots. The proposed circular provides additional guidance on some aspects of capital eligibility, and it details eligibility requirements specific to the program.
Other commenters asked whether Federal funds received from other than U.S. Department Of Transportation (DOT) sources (e.g., USDA) can be used as the local matching share. Another commenter noted that a 50% match is hard for small operators, and that a sliding scale should permit 80% for operating expenses under Section 5311.
Consistent with SAFETEALU's coordination goals, funds from other than U.S. DOT governmental sources (including other Federal funds) can be used provided that those funds are eligible to be used for transportation purposes. Federal lands funds (including Indian Reservation Roads funds) provided by the Federal Highway Administration (FHWA) are not included in the prohibition on the use of U.S. DOT funds as the local matching share. The statute does not allow for an 80% Federal share for operating assistance. The maximum share for operating assistance is 62.5% of the Federal share allowed to a State for capital assistance under the sliding scale approved by FHWA. Thus the sliding scale share for operating assistance ranges from 50.81% to 59.31%.
In addition to changes required by SAFETEALU, we propose to require compliance with FTA's, ``Capital Leases'' regulations, 49 CFR Part 639, for capital leases financed under the Section 5311 program. When FTA Circular 9040.1E was published in October 1, 1998, FTA's Capital Leases regulations had not been promulgated, but FTA's enabling legislation enacted in 1998 expanded cost evaluation regulations to be promulgated by FTA to all FTA assisted capital leases. Thus, FTA could only advise States to treat FTA Capital Leases regulations as ``useful guidelines.'' By December 10, 1998, FTA did promulgate its Capital Lease regulations covering all FTA programs. Consequently, we propose requiring compliance with those regulations. However, we are seeking comments about the implications of doing so and are interested in how those regulations would affect State leasing practices.
D. Chapter IVProgram Development
This chapter renames the former Chapter IV ``Program Management and Administrative Requirements,'' which is now the title of Chapter VI of the proposed circular. It makes minor updates to Chapter IV of the current Circular 9040.1E, and adds a requirement that designated State agencies provide annual Certifications and Assurances to FTA, which was always assumed under the former circular but is now made explicit under the proposed circular.
One Native American tribe asked that FTA ensure a fair distribution
of funds within a State that is inclusive of Indian communities. FTA
agrees. The revised circular notes that SAFETEALU created a separate
supplemental Tribal Transportation Program, but that language retained
in SAFETEALU requires that States must continue to include tribes in the fair distribution of funds apportioned to States.
E. Chapter VLocally Developed, Coordinated Public TransitHuman Services Transportation Plan
This chapter replaces the former Chapter V ``Application Instructions,'' which is attached as Appendix A to the proposed circular. The new Chapter V describes the Locally Developed Coordinated Public TransitHuman Services Transportation Plan required for three other FTA programs and addresses the relationship to that planning process for Section 5311 subrecipients. Although Section 5311 projects are not specifically required by SAFETEALU to be derived from a local coordinated plan, FTA states in Chapter V the expectation that Section 5311 and 5307 recipients would be included as essential partners or participants in any coordinated planning activities.
One nonprofit organization recommended that the planning requirement for the three related coordinated formula programs be integrated into and consistent with the metropolitan and State planning processes. It requested clarification on how the coordinated plan will be used to identify and integrate capital and operating needs funded through the Sections 5307, 5309, and 5311 programs, including flexible FHWA funding and fund transfers.
The proposed circulars for Sections 5310 (Elderly and Individuals
with Disabilities), 5316 (Job Access and Reverse CommuteJARC), and
5317 (New Freedom) programs will include detailed guidance on the Locally Developed Coordinated Public TransitHuman Service
Transportation Plan and its relationship to the metropolitan and State planning processes. Chapter V of this proposed circular states that rural transit providers are expected to be participants in the local planning process, and encourages the inclusion of rural intercity mobility needs and
intercity bus operators in the planning process in rural areas. F. Chapter VIProgram Management and Administrative Requirements
This chapter retains the requirements that were in Chapter VI of Circular 9040.1E, but adds a National Transit Database (NTD) reporting requirement mandated by SAFETEALU.
One State commenter noted that the addition of the NTD requirement for Section 5311 subrecipients will facilitate data capture and reporting for this program. Another agreed with FTA's stated intent to keep the NTD requirements for Section 5311 similar to the pilot voluntary Statebased rural data module previously developed in cooperation with various State DOTs.
One nonprofit organization representing private operators suggested that FTA convene a team of NTD consultants, rural public and private operators, and human service providers to design a practical and useful NTD questionnaire to meet the new reporting requirements. One State DOT noted that the data requested in the current NTD Rural General Public Transit Service form (RU20) exceeds the data required in SAFETEALU.
Another nonprofit organization representing public transit operators recognized that FTA now has several years of experience in collecting data from the volunteer pilot program and suggested that these data should form the base for any adjustments, noting the need for additional precision in the definitions of the data that are reported.
That same nonprofit organization also suggested that FTA permit direct reporting of data from rural recipients of Section 5311 funds to the NTD, similar to the approach taken for urbanized and rural operators in reporting drug and alcohol regulation compliance data. The organization also suggested that the data be reported quarterly, recognizing the ongoing differences in Federal, State and local fiscal years and to make the date consistent with whatever reporting period is necessary. Finally, the organization noted that some operators receive separate funding to serve both rural and urbanized areas, and that the NTD must recognize those situations so that the benefits of both funding sources are recognized.
FTA's revised program circular merely states the statutory requirement and defers to annual NTD reporting instructions for specific data required in a given year. Annual reporting instructions can be found on the NTD Website (http://www.ntdprogram.com)
For FY 2006, FTA will use the existing rural data module for the NTD reporting requirement. FTA will consider implementing a Webbased data collection that mirrors other management information systems which could allow States to import data from their subrecipients into the existing NTD. However, due to timing and funding availability, FTA will not be able to implement such a change in 2006.
To ease the burden of gathering the information for 2006 reporting, FTA will send out a spreadsheet (in the format of the RU20) so that subrecipients can fill in the data and submit the information electronically to the State. After the 2006 reports have been entered into the NTD, this information will be automatically uploaded in subsequent years. Another factor that will assist States in NTD reporting is information for the RU30 will be automatically populated by data entered into the RU20. Small urbanized transit agencies, that receive both Section 5307 and 5311 funds, will continue to report the 5307 service data as previously established and report the rural service data to the State DOT for entry into the NTD rural module. FTA will ensure that their service is not double counted. FTA will establish a workgroup that includes selected State DOTs to assist it in the review of existing definitions to the reporting criteria to avoid confusion in entering data. Administrative procedures already exist for adjusting reporting deadlines, as requested by some States to accommodate situations where local subrecipient fiscal years are not the same as the State fiscal year.
With regard to the categories of data, FTA believes that the seven data elements listed in SAFETEALU are illustrative and but not exhaustive. However, when the rural module was developed in 2002, one of the SAFETEALU data elements, fleet type, was not included. The existing rural module will be updated to include fleet type data elements at a later date. For FY 2006, all existing data elements included on the NTD rural module must be reported by the State for each individual subrecipient.
One State DOT requested that FTA simplify its Disadvantaged Business Enterprise (DBE) reporting requirements. The State DOT also recommended the elimination of the $250,000 program participation threshold to reduce the paperwork burden on small rural operators. The request for simplification is beyond the scope of this circular. The $250,000 threshold is not an FTA requirement, but instead was established by the U.S. DOT in its DBE regulation at 49 CFR part 26. G. Chapter VIIState Management Plan
This chapter consists of Circular 9040.1E's Chapter XI, which has been moved upward in the table of contents to be consistent with the general format for FTA's revised circulars. This chapter contains no significant revisions from the existing circular, except to require documentation of any consultation process for intercity bus (see below).
H. Chapter VIIIIntercity Bus
This chapter retains the same information from Chapter VII of Circular 9040.1E and adds an enhanced consultative process requirement, as mandated by SAFETEALU. While consultation between a State and intercity bus operators regarding the adequacy of intercity bus service within the State was encouraged under the previous Circular, SAFETEALU now makes consultation mandatory for any State certifying that intercity bus needs are adequately met.
Several commenters, including State DOTs and organizations representing private bus operators, asked that the revised circular establish specific guidelines that would define ``meaningful consultation'' and establish a clear process to determine ``unmet needs'' regarding the participation of local private operators in intercity bus programs funded under Section 5311(f).
The proposed circular adopts the definition of ``consultation'' contained in the FTA/FHWA Joint Planning Regulations (49 CFR part 613/ 23 CFR part 450) and establishes four minimum elements of the consultation process. The circular also provides guidance to States for designing effective processes. The proposed circular also requires that any State certifying that needs are adequately met must have conducted a Statewide assessment of intercity bus needs no more than four years prior to the certification.
One organization representing private bus operators noted that SAFETEALU did not define the term ``intercity bus service,'' and requested that FTA (1) establish a proper working definition of that term so that private operators understand what intercity bus service may not be provided by a federallyfunded transit agency; and (2) what rural service, accessibility and capital projects may be properly funded by FTA.
In its 9040.1E Circular, FTA defined intercity bus service as
regularly scheduled bus service for the general public that operates with limited stops over fixed routes connecting two or
more urban areas not in close proximity, that has the capacity for transporting baggage carried by passengers, and that makes meaningful connections with scheduled intercity bus service to more distant points, if such service is available. The circular also provided additional guidance regarding eligible activities and services. This definition and guidance are retained in the proposed circular.
With regard to the request that the revised circular clarify and
define eligible rural and capital intercity bus activities, consistent
with 49 U.S.C. 5311(f), the revised circular retains the language from
Circular 9040.1E that specifies eligible intercity bus activities to
include ``planning and marketing for intercity bus transportation,
capital grants for intercity bus shelters, jointuse stops and depots,
operating grants through purchaseofservice agreements, userside
subsidies and demonstration projects, and coordination of rural
connections between small transit operations and intercity bus
carriers.'' FTA notes that consistent with the statutory heading of
Section 5311, financial assistance under Section 5311(f) must be used
to support intercity bus service in rural and small urban areas. Charter service is not eligible for FTA assistance.
I. Chapter IXRural Transportation Assistance Program (RTAP)
This chapter contains the renumbered Chapter VIII from Circular 9040.1E. Although it makes no significant substantive changes, it reflects the new funding source for the RTAP program as defined by SAFETEALU. Prior to SAFETEALU, the RTAP was funded from FTA's research budget. Under SAFETEALU, the RTAP is now funded by a 2% takedown from the Section 5311 program, with 85% going to the States for local projects, and 15% for national projects to supplement State projects, such as the maintenance of a national RTAP resource center. This funding method ensures a predictable source of annual funding on a yeartoyear basis.
In their responses to the November 30th Apportionments Notice, a handful of DOTs from lesspopulated western States supported raising the per State minimum distribution of RTAP funds (floor), while a DOT from a heavilypopulated western State prefers no change be made to the existing RTAP funding floor because ample funding provided by the new lowdensity tier will provide for the needs of such low density (and population) States. That State suggested retaining the $65,000 floor for each State ($10,000 for territories), with the balance allocated based on the nonurbanized population in the 2000 Census.
An organization representing rural transit agencies noted that training in completing rural data reporting should be a priority for the RTAP, and made available at annual and biannual professional meetings. The organization also recommended that the minimum apportionment per state be increased for States such as North Dakota which serve many rural operators, over States like Alaska, Hawaii and Rhode Island which, according to the Community Transportation Association of America (CTAA) database, serve only 1 to 3 operators. In addition, one commenter asked that FTA to direct some RTAP funds to a Tribal Transportation Assistance Program.
For FY 2006 RTAP allocations, FTA used the existing administrative formula with a floor of $65,000 ($10,000 for territories) and the balance allocated based on the nonurbanized population in the 2000 Census. Given the lack of substantial support for raising the floor in the comments to the November 30 Notice, in the revised circular, FTA is not currently proposing to change the formula for allocating State RTAP funds.
Uses for national RTAP program funds are determined by FTA in consultation with a national RTAP program review board composed of State RTAP program managers and rural transit providers. Training to support data collection and support for tribal transit are among the priorities FTA is considering, outside the scope of this circular revision.
J. Chapter XOther Provisions
This chapter combines Circular 9040.1E's Chapter IX ``Civil Rights Requirements'' and Chapter X ``Other Provisions.'' While it incorporates the same text from those two existing chapters, albeit renumbered and reorganized, the revised chapter expands the public hearing and involvement requirement for capital project planning to conform with SAFETEALU. It adds standardized language on Real Property Acquisition and Relocation Assistance and it relieves the preaward and postdeliver audit review requirement for procurements of 20 vehicles or less. It amends the Buy America provisions to reflect SAFETEALU changes regarding postaward requests and the right of an adversely affected party to seek FTA review, and adds a new section on safety and security.
Several State DOTs asked that the revised circular provide better guidance regarding FTA's policy on charter service, particularly for Section 5311 subrecipients that provide rural demandresponsive service. They noted particular difficulties in interpreting and applying the charter service prohibition to demandresponsive providers, since all of their service is in response to specific customer requests, and therefore can easily resemble charter service. It is also difficult for demand response operators to provide an annual event ``route'' as part of their public transportation services because they do not publish route schedules.
FTA believes that it would be improper to provide additional
charter service guidance at this time. Consistent with Section 3032(d)
of SAFETEALU, FTA has initiated a negotiated rulemaking seeking
comment on FTA's Charter Bus regulation. FTA sponsored Charter Bus
Negotiated Rulemaking Advisory Committee (CBNRAC) meetings beginning in
May 2006, and the CBNRAC will develop, through negotiated rulemaking
procedures, recommendations for improving the regulation regarding the
prohibition of FTA grant recipients from providing charter bus service. The CBNRAC will prepare a report, consisting of consensus
recommendations for the regulatory text of a draft notice of proposed rulemaking (NPRM). This report may also include suggestions for the NPRM preamble, regulatory evaluation, or other supplemental documents. Interested parties may comment on the Charter Service NPRM once it is published in the Federal Register.
Exhibits AG of Circular 9040.1E have been relabeled and
reorganized as Appendices AH of the revised circular. The new Appendix
A contains revised application instructions that were formerly
contained in Chapter V of Circular 9040.1E. Appendix B retains the
Sample Selection of Projects that was formerly Exhibit A, but it has
been amended to recognize the transfer of funds from the Section 5310,
5316, and 5317 programs. Appendix C retains Section 5311 budget
information from the former Exhibit B, adding new codes for the Section
5310, 5316, and 5317 programs. Appendix D is new, reflecting the use of
flexible funds under SAFETEALU. The next three appendices have been
retained without significant change: Appendix E retains the sample
intercity bus certification from the former Exhibit E with the addition
of evidence of consultation; Appendix F reserves the Section 5333(b)
labor protection warranty from the former Exhibit F; and Appendix G [[Page 43284]]
retains the Capital Cost of Contracting percentage breakdowns from the former Exhibit G. The revised circular adds a new Appendix H, listing contact information for FTA's Regional Offices.
Issued in Washington, DC, this 24th day of July, 2006. Sandra K. Bushue,
[FR Doc. E612137 Filed 72806; 8:45 am]
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