Federal Register: December 27, 2007 (Volume 72, Number 247)
DOCID: fr27de07-127 FR Doc E7-24920
RAILROAD RETIREMENT BOARD
Treasury Department
NOTICE: Part IV
DOCID: fr27de07-127
DOCUMENT ACTION: Notice: Publication of New and Revised Systems of Records, Proposed Standard Disclosures and New Routine Uses, and Deletion of Systems of Records.
SUBJECT CATEGORY:
Privacy Act of 1974; New and Revised Systems of Records
DATES: These changes will become effective as proposed without further notice in 40 calendar days from the date of this publication unless comments are received before this date which would result in a contrary determination.
DOCUMENT SUMMARY:
The purpose of this document is to republish and update all existing systems of records in their entirety, to retire three systems of records, to publish four new systems of records, and to establish standard disclosures and new routine uses.
SUMMARY:
Railroad Retirement Board,
SUPPLEMENTAL INFORMATION
Four new systems of records are being included: RRB52 Board Orders, RRB53 Employee Medical and Eye Examination Reimbursement Program, RRB54 Virtual Private Network (VPN) Access Management, and RRB55 Contact Log.
RRB37 Medical Records on Railroad Retirement Board Employees is being retired; records are being held under governmentwide system of records OPM/GOVT10 Employee Medical File System Records.
RRB44 Employee Test Score File is being retired; records are being held under governmentwide system of records OPM/GOVT6 Personnel Research and Test Validation Records.
The RRB45 Employee Tuition Reimbursement File system of records has been removed in its entirety as a result of the discontinuance of the program and the final disposition of its records.
The RRB46 Personnel Security Files system of records has been updated for new identity credential requirements under Homeland Security Presidential Directive 12, including a new routine use.
The RRB48 Access Management System, formerly ``Identification Card Files (Building Passes) and Access Control (Key Cards),'' has been renamed and generally redescribed to accomodate changes in RRB headquarters building access credentialing system and any other system records associated with Homeland Security Presidential Directive 12 not covered under governmentwide system of records GSA/GOVT7 Personal Identity Verification Identity Management System (PIV IDMS). Routine uses have been added.
All other existing systems of records have been generally updated
for names, titles and other minor changes as a result of the periodic
system of records review and to correct inaccuracies in the last
privacy issuances by the General Printing Office. Appendix I has been
updated to reflect the current locations of RRB offices. Appendix II,
which contained Railroad Medicare Part B carrier locations, has been
retired. Lastly, the routine uses in each system of records have been
updated to reflect the establishment of RRB standard disclosures. The
standard disclosures represent a selection of existing routine uses
that were previously repeated in each system of records (Standard
Disclosures 14 and 67), as well as a new routine use specifically
applying to the disclosure of information in connection with response
and remedial efforts in the event of a data breach (Standard Disclosure 5).
By Authority of the Board.
Beatrice Ezerski,
Secretary to the Board.
Railroad Retirement Board (RRB) Systems of Records
RRB1.................................. Social Security Benefit
Vouchering System RRB2.................................. [Reserved]
RRB3.................................. Medicare, Part B
RRB4.................................. Estimated Annuity, Total
Compensation and Residual Amount File
RRB5.................................. Master File of Railroad
Employees' Creditable Compensation
RRB6.................................. Unemployment Insurance Record File
RRB7.................................. Applications for Unemployment
Benefits and Placement Service
Under the Railroad
Unemployment Insurance Act
RRB8.................................. Railroad Retirement Tax
Reconciliation System
(Employee Representatives) RRB9.................................. [Reserved]
RRB10................................. Legal Opinion and
Correspondence Files
RRB11................................. Files on Concluded Litigation
RRB12................................. Railroad Employees'
Registration File RRB1315.............................. [Reserved]
RRB16................................. Social Security Administration
Master Earnings File
RRB17................................. Appeal Decisions from Initial
Denials for Benefits Under the
Provisions of the Railroad
Retirement Act or the Railroad
Unemployment Insurance Act
RRB18................................. Miscellaneous Payments Posted
to General Ledger
RRB19................................. Payroll & Cost Accounting Records
RRB20................................. Health Insurance and
Supplementary Medical
Insurance Enrollment and
Premium Payment System (Medicare)
RRB21................................. Railroad Unemployment and
Sickness Insurance Benefit System
RRB22................................. Railroad Retirement, Survivor,
and Pensioner Benefit System RRB2325.............................. [Reserved]
RRB26................................. Payment, Rate and Entitlement History File
RRB27................................. Railroad Retirement Board
Social Security Administration
Financial Interchange RRB28................................. [Reserved]
RRB29................................. Railroad Employees' Annual
Gross Earnings Master File RRB3032.............................. [Reserved]
RRB33................................. Federal Employee Incentive Awards System
RRB34................................. Employee Personnel Management Files
RRB35................................. [Reserved]
RRB36................................. Complaint, Grievance,
Disciplinary and Adverse Action Files
RRB3741.............................. [Reserved]
RRB42................................. Overpayment Accounts
RRB43................................. Investigation Files RRB4445.............................. [Reserved]
RRB46................................. Personnel Security Files RRB47................................. [Reserved]
RRB48................................. Access Management System
RRB49................................. Telephone Call Detail Records
RRB50................................. Child Care Tuition Assistance Program
RRB51................................. Railroad Retirement Board's
Customer PIN/Password (PPW)
Master File System RRB52................................. Board Orders
RRB53................................. Employee Medical and Eye
Examination Reimbursement Program
RRB54................................. Virtual Private Network (VPN)
Access Management RRB55................................. Contact Log
Prefatory Statement Concerning RRB Standard Disclosures
Beside those disclosures provided under 5 U.S.C. 552a(b) of The Privacy Act which pertain generally to all of the RRB systems of records, the RRB proposes to adopt certain standard disclosures which also pertain generally to these systems of records, unless specifically excluded in a system notice, which are in addition to the particular routine uses listed under each system of records, as follows:
Standard Disclosure 1.Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual if that individual would not be denied access to the information.
[[Page 73501]]
Standard Disclosure 2.Disclosure of relevant information from the record of an individual may be made to the Office of the President in response to an inquiry from that office made at the request of that individual or a third party on the individual's behalf if that individual would not be denied access to the information.
Standard Disclosure 3.Disclosure may be made to contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Federal government, to the extent necessary to accomplish an RRB function related to this system of records.
Standard Disclosure 4.Disclosure may be made to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating, enforcing, or prosecuting a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, if the disclosure would be to an agency engaged in functions related to the Railroad Retirement Act or the Railroad Unemployment Insurance Act, or if disclosure would be clearly in the furtherance of the interest of the subject individual.
Standard Disclosure 5.Disclosure may be made, to appropriate agencies, entities, and persons when (1) the Railroad Retirement Board suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Railroad Retirement Board has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Railroad Retirement Board or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Railroad Retirement Board's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
Standard Disclosure 6.Disclosure may be made to the National Archives and Records Administration or other Federal government agencies for records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.
Standard Disclosure 7.Disclosure of nonmedical information in this system of records may be made to the attorney representing such individual upon receipt of a written letter or declaration stating the fact of representation, if that individual would not be denied access to the information. Medical information may be released to an attorney when such records are requested for the purpose of contesting a determination either administratively or judicially.
The standard disclosure number is referenced in any system notice
where it takes the place of a previously published routine use, the
letter of which is preserved for the purpose of any external references.
* * * * *
RRB1
FOR FURTHER INFORMATION CONTACT
Lynn Harvey, Chief Privacy Officer,
U.S. Railroad Retirement Board, 844 North Rush Street, Chicago,
Illinois 606112092; telephone 3127514869, email
lynn.harvey@rrb.gov.