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NATIONAL TRANSPORTATION SAFETY BOARD

Veterans Affairs Department

NOTICE: Part II

DOCUMENT ACTION: Notice of new and revised systems of records.

SUBJECT CATEGORY: Privacy Act of 1974, as Amended; Addition of New Systems of Records and Revisions to Existing Systems of Records

DATES: This action will be effective without further notice 30 days from the date of publication in the Federal Register, unless the NTSB receives comments that result in a contrary determination.

DOCUMENT SUMMARY: The NTSB previously published notices describing the systems of records it maintains pursuant to the Privacy Act of 1974. The NTSB will add 21 new systems of records. This notice also revises and republishes nine existing systems of records to update various system elements and to reference the routine uses listed in Appendix A, below. The NTSB publishes this notice for comment on these actions.

SUMMARY: National Transportation Safety Board,


SUPPLEMENTAL INFORMATION

In accordance with the Privacy Act of 1974, as amended (codified at 5 U.S.C. 552a), the NTSB will add the description of 21 new systems of records, revise nine systems of records, and delete two systems of records. This Notice describes each system of records, pursuant to 5 U.S.C. 552a(e)(4).
  • The first new system of records will be designated as NTSB12 and entitled, ``Employee Travel Card Records,'' to obtain and oversee credit cards to facilitate NTSB employees' official travel.
  • The second new system of records will be designated as NTSB13 and entitled, ``Airmen or Mariner Certificate Enforcement Actions,'' to accomplish its review of actions that the Federal Aviation Administration or United States Coast Guard has taken against certificates of airmen or mariners.
  • The third new system of records will be designated as NTSB14 and entitled, ``Information Request Database,'' to provide individuals with publicly available information that the NTSB disseminates, upon an individual's request.
  • The fourth new system of records will be designated as NTSB15 and entitled, ``Local Area Network Database,'' to control access to the NTSB computer network and use of NTSB computer applications.
  • The fifth new system of records will be designated as NTSB16 and entitled, ``Correspondence Control Database,'' to verify receipt, generate a response, and establish a record of certain official correspondence.
  • The sixth new system of records will be designated as NTSB17 and entitled, ``Office of Transportation Disaster Assistance Family Member Database,'' to communicate with and provide information to victims and victims' family members who have been affected by a transportation accident that the NTSB investigated.
  • The seventh new system of records will be designated as NTSB18 and entitled, ``Correspondence from Members of Congress,'' to respond to inquiries from Members or Committees of Congress, and, in some cases, Members' constituents.
  • The eighth new system of records will be designated NTSB 19 and entitled, ``Training Center Student Registration Database,'' to register students for courses at the NTSB Training Center.
  • The ninth new system of records will be designated NTSB20 and entitled, ``Public Affairs Phone Log,'' to maintain a log of telephone activity in which the NTSB Office of Public Affairs engages.
  • The tenth new system of records will be designated NTSB21 and entitled, ``Respiratory Protection Program Records,'' to document employee medical qualifications and training for respirator usage pursuant to regulatory requirements of the Office of Safety and Health Administration (OSHA).
  • The eleventh new system of records will be designated as NTSB22 and entitled, ``Occupational Health and Safety Training Program,'' to document employee safety and health training in accordance with regulatory requirements from OSHA.
  • The twelfth new system of records will be designated as NTSB23 and entitled, ``Transit Subsidy Program Records,'' to provide transit subsidy benefits to NTSB employees who are eligible to receive such benefits.
  • The thirteenth new system of records will be designated as NTSB24 and entitled, ``Facility Security Access Control System,'' to provide individuals with an electronic keycard to access secured office space and areas within NTSB offices.
  • The fourteenth new system of records will be designated as NTSB25 and entitled, ``Employee Purchase Card Holders,'' to track, control, and manage a purchase charge card program involving commercial purchases that the NTSB allows certain employees to make on behalf of the NTSB.
  • The fifteenth new system of records will be designated as NTSB26 and entitled, ``Office of Workers' Compensation Claim Records,'' to collect and maintain information necessary for reviewing and acting on workers' compensation claims after an individual reports an occupational injury or illness.
  • The sixteenth new system of records will be designated as NTSB27 and entitled, ``Employee Performance Folders,'' to maintain factual information regarding employees' performance, as documented in awards, performance appraisals, and other such records.
  • The seventeenth new system of records will be designated as NTSB28 and entitled, ``Employee Medical Folders,'' to maintain necessary information about medical conditions that an employee may have.
  • The eighteenth new system of records will be designated as NTSB29 and entitled, ``Job Application and Merit Promotion Files,'' to process job applications in response to vacancy announcements, and for merit promotion within the NTSB.
  • The nineteenth new system of records will be designated as NTSB30 and entitled, ``Training Records,'' to maintain a listing of individuals' training so that the NTSB can accurately assess skill levels and develop future training initiatives.
  • The twentieth new system of records will be designated as NTSB31 and entitled, ``LaborManagement Relations Records,'' to comply with statutory and regulatory requirements applicable to Federal agencies with regard to organized labor.
  • The twentyfirst new system of records will be designated as NTSB32
    [[Page 33501]]
    and entitled, ``Public Financial Disclosure Reports and Other Name Retrieved Ethics Program Records,'' to comply with the Ethics in Government Act of 1978, as amended, and other relevant statutes, Executive Orders, and implementing regulations.

    The NTSB will also revise nine of its existing Systems of Record Notices, and delete two systems of records. These revisions will each include references to the routine uses listed in Appendix A of this Notice, as well as updated safeguards for information, updated contact information, and the like. For ease of reference, a new notification describing each system is included below. Finally, the NTSB will delete two existing Systems of Records Notices concerning systems that the NTSB no longer maintains.

    These systems were entitled, NTSB1, ``Claimants under the Federal Tort Claims Act,'' and NTSB9, ``Employee Locator Cards.''

    Finally, the NTSB notes that each of the descriptions below includes a reference to the Chief of the NTSB's Records Management Division. Individuals may request access to or amendment of records pertaining to themselves by contacting the Chief of the NTSB's Records Management Division, or the Chief's designee. Several descriptions also reference particular General Records Schedules; these Schedules are from the National Archives and Records Administration (NARA), and are available on the NARA Web site.
    Table of Contents: NTSB Systems of Records
    NTSB1 (Revoked)
    NTSB2 Official Personnel Folders
    NTSB3 Personnel Security and Investigative Records
    NTSB4 Employee Travel Records
    NTSB5 Executive Branch Confidential Financial Disclosure Reports NTSB6 Employee Payroll, Leave, and Attendance Records
    NTSB7 Equal Employment Opportunity (EEO) Discrimination Complaint Records
    NTSB8 FOIA and Privacy Act Request Records
    NTSB9 (Revoked)
    NTSB10 Employee Records of Disciplinary Action, Adverse Action, and Grievance and Appeal Files
    NTSB11 Parking Permit Records
    NTSB12 Employee Travel Card Records
    NTSB13 Airman or Mariner Certificate Enforcement Actions
    NTSB14 Information Request Database
    NTSB15 Local Area Network Database
    NTSB16 General Correspondence Database
    NTSB17 Office of Transportation Disaster Assistance Family Member Database
    NTSB18 Correspondence From Members of Congress
    NTSB19 Training Center Student Registration Database
    NTSB20 Public Affairs Phone Log
    NTSB21 Respiratory Protection Program Records
    NTSB22 Occupational Health and Safety Training Program
    NTSB23 Transit Subsidy Program Records
    NTSB24 Facility Security Access Control System
    NTSB25 Employee Purchase Card Holders
    NTSB26 Office of Workers' Compensation Claim Records
    NTSB27 Employee Performance Folders
    NTSB28 Employee Medical Folders
    NTSB29 Job Application and Merit Promotion Files
    NTSB30 Training Records
    NTSB31 LaborManagement Relations Records
    NTSB32 Public Financial Disclosure Reports and Other NameRetrieved Ethics Program Records
    Appendix A: General Routine Uses Applicable to All Systems of Records
    Appendix B: GovernmentWide Systems of Records Applicable to the NTSB
    NTSB2

    FOR FURTHER INFORMATION CONTACT Melba Moye, Office of Chief Information Officer, Records Management Division, (202) 3146555.


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