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DEPARTMENT OF THE INTERIOR

Indian Affairs Bureau

NOTICE: NOTICES

DOCUMENT ACTION: Notice of addition of a new system of records.

SUBJECT CATEGORY: Privacy Act of 1974, as Amended; Establishment of a New System of Records

DOCUMENT SUMMARY: The Department of the Interior (DOI), Bureau of Indian Affairs is issuing public notice of its intent to add a new Privacy Act system of records to its inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a). This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of records systems maintained by the agency (5 U.S.C. 552a(e)(4)). This new Privacy Act system of records is entitled Interior, BIA31: ``Information Management System'' (IMS).

SUMMARY: Privacy Act; Systems of Records,

SUPPLEMENTAL INFORMATION

This notice is published pursuant to the Privacy Act of 1974 (5 U.S.C. 552a(3)(4)) and is in exercise of authority delegated by the Secretary of the Interior to the Assistant SecretaryIndian Affairs in 209 DM 8.1. This notice establishes the Privacy Act system or record entitled Interior, BIA31, ``Information Management System'' (IMS).

The purpose of IMS is to automate the management of all types of documents
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in a single database. Records in the system are maintained as electronic copies only. IMS provides a Webbased document management system accessible via a browser interface with the Office of the Assistant Secretary of Indian Affairs, and the Bureau of Indian Affairs. Documents are stored in the database in any file format, such as, but not limited to, Microsoft Word, Excel, Power Point, and scanned PDF or TIF files. Documents can be routed from one person to another for assignment, comment, response, editing, surname, and signature. A variety of status reports are available to track the progress of workflows. Routing includes communication tools for route members to add comments to the workflow. Documents can be electronically delivered to a number of individuals simultaneously, either for a response or for read only purposes.

Dated: July 9, 2008.
George T. Skibine,
Acting Deputy Assistant Secretary, Policy and Economic Development.

FOR FURTHER INFORMATION CONTACT Nicole Jaber, Director, Division of Internal Validation and Verification, Office of the Chief Information Officer, 625 Herndon Parkway, Herndon, VA 20170, or by email at Nicole.Jaber@bia.gov.