Federal Register: NOTICES [Docket ID: USA-2008-0025]

DEPARTMENT OF DEFENSE

Army Department

Docket ID: [Docket ID: USA-2008-0025]

NOTICE: NOTICES

DOCUMENT ACTION: Notice to Add a System of Records.

SUBJECT CATEGORY: Privacy Act of 1974; System of Records

DATES: The proposed action will be effective on August 25, 2008 unless comments are received that would result in a contrary determination.

DOCUMENT SUMMARY: The Department of the Army is proposing to add a system of records to its existing inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

SUMMARY: Privacy Act; System of Records,

SUPPLEMENTAL INFORMATION

The Department of the Army systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.

The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on July 17, 2008, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A130, `Federal Agency Responsibilities for Maintaining Records About Individuals', dated February 8, 1996 (February 20, 1996, 61 FR 6427).

Dated: July 17, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense. A05003 DCS

System name:

Army Disaster Personnel Accountability and Assessment Records (ADPAAS).

System location:

Space and Naval Warfare Systems Center, 53560 Hull Street, San Diego, CA 921525001.

Categories of individuals covered by the system:

Army personnel (Military, Civilian, and National Guard) and their family's who are involved in a natural or other manmade disaster; catastrophic event; or in support of the Global War on Terrorism. Categories of records in the system:

ADPAAS Personnel Accountability and Needs Assessment Survey information that includes name; home and duty stations addresses; Social Security Number (SSN); home, business, and cell telephone numbers; military/civilian status; date of birth; Unit Identification Code (UIC); Electronic Data InterchangePersonal Identifier (EDIPI); date of last contact; insurance company; Federal Emergency Management Agency (FEMA) Number; email address; dependent information; travel orders/vouchers; assessment date; needs assessment information; type of event; category classification; and related information.

Authority for maintenance of the system:

10 U.S.C. 5013, Secretary of the Army; DoD Instruction 3001.02, Personnel Accountability in Conjunction With Natural or Manmade Disasters; Army Regulation 5003, U.S. Army Continuity of Operations Program Policy and Planning; and E.O. 9397 (SSN).

Purpose(s):

To assess disasterrelated needs (i.e., status of family members, housing, medical, financial assistance, employment, pay and benefits, transportation, child care, pastoral care/counseling, and general legal matters) of Army personnel (Military, Civilian, and National Guard) and their family who have been involved in a natural, manmade major disaster or catastrophic event. To continue to maintain contact with the family members to ensure they receive all necessary support/ assistance.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ``Blanket Routine Uses'' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Storage:

Electronic storage media.

Retrievability:

Name, Social Security Number (SSN) and date of birth. Safeguards:

Password controlled system, file, and element access is based on predefined needtoknow. Physical access to terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. Retention and disposal:

Event and recovery assistance records are destroyed two years after all actions are completed.

System manager(s) and address:

Deputy Chief of Staff, HQDA G1, ATTN: DAPEMPZPC, 300 Army Pentagon, Washington, DC 203100400.

Notification procedure:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Chief Staff, HQDA G1, ATTN: HQDA DAPEMPZPC, 300 Army Pentagon, Washington, DC 203100400.

The request should include individual's full name, Social Security Number (SSN), address, date of birth, and signature.

Record access procedures:

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Deputy Chief Staff, HQDA G1, ATTN: HQDA DAPEMPZPC, 300 Army Pentagon, Washington, DC 203100400.