Federal Register: August 6, 2009 (Volume 74, Number 150)
DOCID: fr06au09-88 FR Doc E9-18953
NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
National Archives and Records Administration
NOTICE: NOTICES
DOCID: fr06au09-88
DOCUMENT ACTION: Notice of availability of proposed records schedules; request for comments.
SUBJECT CATEGORY:
Records Schedules; Availability and Request for Comments
DATES: Requests for copies must be received in writing on or before September 8, 2009. Once the appraisal of the records is completed, NARA will send a copy of the schedule. NARA staff usually prepare appraisal memorandums that contain additional information concerning the records covered by a proposed schedule. These, too, may be requested and will be provided once the appraisal is completed. Requesters will be given 30 days to submit comments.
DOCUMENT SUMMARY:
The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
SUMMARY:
Records Schedules; Availability and Request for Comments
SUPPLEMENTAL INFORMATION
Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer into the National Archives of
[[Page 39340]]
historically valuable records and authorize the disposal of all other
records after the agency no longer needs them to conduct its business.
Some schedules are comprehensive and cover all the records of an agency
or one of its major subdivisions. Most schedules, however, cover
records of only one office or program or a few series of records. Many
of these update previously approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless specified otherwise. An item in a schedule is media neutral when the disposition instructions may be applied to records regardless of the medium in which the records are created and maintained. Items included in schedules submitted to NARA on or after December 17, 2007, are media neutral unless the item is limited to a specific medium. (See 36 CFR 1228.24(b)(3).)
No Federal records are authorized for destruction without the approval of the Archivist of the United States. This approval is granted only after a thorough consideration of their administrative use by the agency of origin, the rights of the Government and of private persons directly affected by the Government's activities, and whether or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions requesting disposition authority, this public notice lists the organizational unit(s) accumulating the records or indicates agency wide applicability in the case of schedules that cover records that may be accumulated throughout an agency. This notice provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction). It also includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it too includes information about the records. Further information about the disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Risk Management Agency (N12580814, 3 items, 3 temporary items). Records relating to legal matters, including such records as legal opinions and records relating to hearings and other legal proceedings.
2. Department of Agriculture, Risk Management Agency (N12580817, 1 item, 1 temporary item). Status and activity reports related to financial priorities.
3. Department of Homeland Security, U.S. Secret Service (N18709 5, 3 items, 2 temporary items). Master files associated with an electronic global positioning system that contain data of a routine nature. Also included are backup files. Data that pertains to significant events or unusual occurrences is proposed for permanent retention.
4. Department of the Interior, Office of the Secretary (N148086,
7 items, 5 temporary items). Routine correspondence, chronological files, daily schedules, working papers, and other routine
administrative records. Proposed for permanent retention are high level
program correspondence files and records, such as appointment books and calendars that document the activities of the Secretary.
5. Department of Transportation, Federal Aviation Administration (N1237091, 2 items, 2 temporary items). Images of agreements relating to flight inspection services and a related data base used to track the status of agreements.
6. Department of the Treasury, Departmental Offices (N156095, 2 items, 1 temporary item). Strategic planning records that document the preparation of strategic plans of specific organizations within the Department of the Treasury. Strategic planning records that relate to the Treasury Strategic Plan are proposed for permanent retention.
7. Department of the Treasury, Treasury Inspector General for Tax Administration (N156096, 4 items, 4 temporary items). Records related to audits, including guidance documents, reports, studies, and an electronic information system to track audits and manage audit workflow.
8. Department of the Treasury, Alcohol and Tobacco Tax and Trade Bureau (N564099, 1 item, 1 temporary item). Master files associated with an electronic system used to track and collect special occupational and floor stocks taxes.
9. Department of the Treasury, Alcohol and Tobacco Tax and Trade Bureau (N5640913, 1 item, 1 temporary item). Master files of an electronic information system used to manage library operations.
10. Department of the Treasury, Community Development Financial Institution (N1560914, 6 items, 6 temporary items). Records relating to the agency's public Web site, including operational records and Web content records.
11. Department of the Treasury, Internal Revenue Service (N15809 33, 1 item, 1 temporary item). Master files associated with an electronic information system used to assist agency employees in contacting other staff who have access to the agency's integrated data retrieval system.
12. Department of the Treasury, Internal Revenue Service (N15809 37, 1 item, 1 temporary item). Master files associated with an electronic information system used to update taxpayer information with the latest transactions and status.
13. Department of the Treasury, Internal Revenue Service (N15809 44, 2 items, 2 temporary items). Master files and outputs associated with an electronic information system used to provide Federal tax deposit coupons to business taxpayers.
14. Department of the Treasury, Internal Revenue Service (N15809 45, 1 item, 1 temporary item). Master files associated with an electronic information system used to generate notices informing taxpayers that there are discrepancies in their tax returns.
15. Equal Employment Opportunity Commission, Office of Inspector General (N1403081, 7 items, 5 temporary items). Routine
investigative files, audit case files, and background materials
relating to semiannual reports to Congress. Proposed for permanent
retention are semiannual reports to Congress and historically significant investigative case files.
Dated: July 31, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services, Washington, DC.
[FR Doc. E918953 Filed 8509; 8:45 am]
BILLING CODE 751501P
FOR FURTHER INFORMATION CONTACT
Laurence Brewer, Director, Life Cycle Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 207406001.
Telephone: 3018371539. Email: records.mgt@nara.gov.