Federal Register: August 19, 2009 (Volume 74, Number 159)
DOCID: fr19au09-43 FR Doc E9-19865
DEPARTMENT OF DEFENSE
Army Department
Docket ID: [Docket ID USA-2009-0024]
NOTICE: NOTICES
DOCID: fr19au09-43
DOCUMENT ACTION: Notice to alter a system of records.
SUBJECT CATEGORY:
Privacy Act of 1974; System of Records
DATES: The proposed action will be effective on September 18, 2009 unless comments are received that would result in a contrary determination.
DOCUMENT SUMMARY:
The Department of the Army is proposing to alter a system of records in its existing inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
SUMMARY:
Privacy Act; Systems of Records
SUPPLEMENTAL INFORMATION
The Department of the Army systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on August 12, 2009, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: August 12, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense. A00405a DASG DoD
System name:
Defense Medical Surveillance System (April 30, 2009, 74 FR 19944). Changes:
* * * * *
Categories of individuals covered by the system:
Delete entry and replace with ``Department of Defense military personnel (active and reserve) and their family members; separated service members and retirees; DoD civilian personnel; contract personnel deploying with the Armed Forces; applicants for military service; and individuals who participate in DoD health surveys.'' Categories of records in the system:
Delete entry and replace with ``Information in this system of
records originates from personnel systems, medical records, health
surveys (e.g., Pentagon Post Disaster Health Assessment, periodic, pre
and post deployment health assessments) and/or health assessments made
from specimen collections (remaining serum from blood samples) from
which serologic tests can be performed (serum number, specimen locator
information, collection date, place of collection). Records being
maintained include but are not limited to individual's name, Social
Security Number, date of birth, sex, branch of service, home address,
age, occupation, job series, rank, grade, education level, Armed Forces
Qualification Test data, marital status, number of dependents, medical
encounters, medical treatment facility, condition of medical and
physical health and capabilities, responses to survey questions,
register number assigned, and similar records, information and reports,
relevant to the various registries; and specimen collections (remaining
serum from blood samples) from which serologic tests can be performed
(serum number, specimen locator information, collection date, place of collection).''
* * * * *
A00405a DASG DoD
System name:
Defense Medical Surveillance System.
System location:
Armed Forces Health Surveillance Center, Building T20, Room 213, 6900 Georgia Avenue, NW., Washington, DC 203075001; and Armed Forces Health Surveillance Center, 503 Robert Grant Avenue, Silver Spring, MD 209107500.
Categories of individuals covered by the system:
Department of Defense military personnel (active and reserve) and their family members; separated service members and retirees; DoD civilian personnel; contract personnel deploying with the Armed Forces; applicants for military service; and individuals who participate in DoD health surveys.
Categories of records in the system:
Information in this system of records originates from personnel
systems, medical records, health surveys (e.g., Pentagon Post Disaster
Health Assessment, periodic, pre and post deployment health
assessments) and/or health assessments made from specimen collections
(remaining serum from blood samples) from which serologic tests can be
performed (serum number, specimen locator information, collection date,
place of collection). Records being maintained include but are not
limited to individual's name, Social Security Number, date of birth,
sex, branch of service, home address, age, occupation, job series,
rank, grade, education level, Armed Forces Qualification Test data,
marital status, number of dependents, medical encounters, medical
treatment facility, condition of medical and physical health and
capabilities, responses to survey questions, register number assigned,
and similar records, information and reports, relevant to the various
registries; and specimen collections (remaining serum from blood
samples) from which serologic tests can be performed (serum number, [[Page 41878]]
specimen locator information, collection date, place of collection). Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 5013, Secretary of the Navy; DoD Instruction 1100.13, Surveys of DoD Personnel; DoD Directive 6490.2, Comprehensive Health Surveillance; DoD Directive 6490.3, Deployment Health; DoD Instruction 6485.01, Human immunodeficiency Virus; DoD Directive 1404.10, Civilian Expeditionary Workforce; and E.O. 9397 (SSN), as amended.
Purpose(s):
The Defense Medical Surveillance System (DMSS) supports a
systematic collection, analysis, interpretation, and reporting of
standardized, population based data for the purposes of characterizing
and countering medical threats to a population's health, wellbeing and
performance. The Armed Forces Health Surveillance Center, which
operates the DMSS, routinely publishes summaries of notifiable
diseases, trends of illnesses of special surveillance interest and
field reports describing outbreaks and case occurrences in the Medical
Surveillance Monthly Report, the principal vehicle for disseminating
medical surveillance information of broad interest. Through DMSS, the
Armed Forces Health Surveillance Center provides the sole link between
the DoD Serum Repository and other databases. This repository contains
over 46 million frozen serum specimens and is the largest of its kind in the world.
Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system, except that these routine uses do not apply to the Serum Repository.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health information. DoD 6025.18R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system of records notice.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media. Retrievability:
Information is retrieved by individual's name, Social Security Number (SSN), registry number and specimen number.
Safeguards:
Records are maintained within secured buildings in areas accessible only to persons having official need, and who therefore are properly trained and screened. Automated segments are protected by controlled system passwords governing access to data.
Retention and disposal:
Records are destroyed when no longer needed for reference and for conducting business.
System manager(s) and address:
Director of the Armed Forces Health Surveillance Center, The Army Surgeon General, Headquarters, Department of the Army, 5109 Leesburg Pike, Falls Church, VA 220413258.
Notification procedure:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Armed Forces Health Surveillance Center, 503 Robert Grant Avenue, Silver Spring, MD 209107500.
For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating record, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.
Record access procedures:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director of the Armed Forces Health Surveillance Center, 503 Robert Grant Avenue, Silver Spring, MD 209107500.
For verification purposes, individual should provide their full name, Social Security Number, any details which may assist in locating record, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 34021; 32 CFR part 505; or may be obtained from the system manager.
Record source categories:
From the individual, personnel and medical records, and mortality and casualty reports.
Exemptions claimed for the system:
None.
[FR Doc. E919865 Filed 81809; 8:45 am]
BILLING CODE 500106P
FOR FURTHER INFORMATION CONTACT
Mr. Leroy Jones, (703) 428-6185.