Federal Register: November 4, 2009 (Volume 74, Number 212)

DOCID: fr04no09-88 FR Doc E9-26527

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Health Resources and Services Administration

NOTICE: NOTICES

DOCID: fr04no09-88

DOCUMENT ACTION: Notice of an altered system of records (SOR).

SUBJECT CATEGORY:

Privacy Act of 1974; Report of an Altered System of Records

DATES: HRSA filed an altered system report with the Chair of the House Committee on Government Reform and Oversight, the Chair of the Senate Committee on Homeland Security and Governmental Affairs, and the Administrator, Office of Information and Regulatory Affairs, Office of Management and Budget (OMB) on October 27th, 2009. To ensure all parties have adequate time in which to comment, the altered system, including the routine uses, will become effective 30 days from the publication of the notice or 40 days from the date it was submitted to OMB and Congress, whichever is later, unless HRSA receives comments that require alterations to this notice.

DOCUMENT SUMMARY:

In accordance with the requirements of the Privacy Act of 1974, the Health Resources and Services Administration (HRSA) is publishing notice of a proposal to alter the system of records for the Organ Procurement and Transplantation Network (OPTN)/Scientific Registry of Transplant Recipients (SRTR) Data System, HHS/HRSA/HSB/DoT, system of records number 09150055. The purpose of this alteration is to add a new routine use for this system of records. In addition, this notice clarifies system location, how the records are stored, retrieved, and disposed.

SUMMARY:

Privacy Act; Systems of Records

SUPPLEMENTAL INFORMATION

HRSA is adding a new routine use (number 6) to permit disclosures to appropriate federal agencies and Department contractors that have a need to know the information for the purpose of assisting the Department's efforts to respond to a suspected or confirmed breach of the security or confidentiality of information maintained in this system of records, and the information disclosed is relevant and necessary for that assistance.

In addition HRSA is clarifying system location and how records are:

  • Stored (under storage); records are maintained both electronically and via hardcopy in file folders, magnetic tapes, and disc packs,
  • Retrieved (under retrievability); records in the system are retrieved by more than one data element including name, date of birth, and social security number,
  • Disposed (under retention and disposal); each donor, candidate, and recipient record stored within the OPTN/SRTR Data System shall be retained for no more than 25 years beyond the known death of the candidate or the organ recipient. Paper media is placed in locked destruction bins and is shredded by a thirdparty vendor and electronic media is logged and degaussed before leaving the building.

    Dated: October 13, 2009.
    Mary K. Wakefield,
    Administrator.

    FOR FURTHER INFORMATION CONTACT

    Chris McLaughlin, Chief, Operations and Analysis Branch, Division of Transplantation, HSB/HRSA, Parklawn Building, Room 12C06, 5600 Fishers Lane, Rockville, MD 20857, Telephone (301) 4430036. This is not a tollfree number.