Federal Register: November 9, 2010 (Volume 75, Number 216)

DOCID: fr09no10-101 FR Doc 2010-28238

DEPARTMENT OF TRANSPORTATION

Transportation Department

NOTICE: NOTICES

DOCID: fr09no10-101

DOCUMENT ACTION: Notice to establish a system of records.

SUBJECT CATEGORY:

Privacy Act of 1974; System of Records Notice

DATES: Effective December 27, 2010. Written comments should be submitted on or before the effective date. DOT/OST may publish an amended SORN in light of any comments received.

DOCUMENT SUMMARY:

The Department of Transportation's Office of the Secretary of Transportation (DOT/OST) proposes to establish a DOTwide system of records under the Privacy Act of 1974 (5 U.S.C. 552a) to cover emergency contact records that are not covered by the governmentwide System of Records Notice (SORN) of the Office of Personnel Management, OPM/GOVT1. (OPM/GOVT1 covers some but not all employee contact records that are maintained outside the Official Personnel File, does not cover agencies' emergencyprogramrelated contact records, and does not cover contact information about contractor personnel.) The DOTwide system, known as the Emergency Contact Records system (ECR), is more thoroughly detailed below.

SUMMARY:

Privacy Act; Systems of Records

SUPPLEMENTAL INFORMATION

I. DOT Emergency Contact Records

This System of Records Notice covers all Privacy Act systems within DOT that maintain emergency contact records about DOT personnel (including employees, detailees and contractor personnel), other than those covered by OPM/GOVT1. Examples of such systems include, but are not limited to, the following:

  • DOT offices that administer emergencyrelated programs (such as emergency response, building evacuation, continuity of operations) maintain emergency contact records about emergency, missioncritical emergency, and other personnel as required for those programs.
  • Supervisors and administrative assistants in offices throughout DOT maintain emergency contact records about personnel in their work units for general office administrative purposes.
  • Some DOT components maintain automated systems to communicate mass notifications to all of their employees, including those who are not involved in emergency and missioncritical programs. II. The Privacy Act

    The Privacy Act (5 U.S.C. 552a) governs the means by which the United States Government collects, maintains, and uses personally identifiable information (PII) in a system of records. A ``system of records'' is a group of any records under the control of a Federal agency from which information about individuals is retrieved by name or other personal identifier.

    The Privacy Act requires each agency to publish in the Federal Register a system of records notice (SORN) identifying and describing each system of records the agency maintains, including the purposes for which the agency uses PII in the system, the routine uses for which the agency discloses such information outside the agency, and how individuals to whom a Privacy Act record pertains can exercise their rights under the Privacy Act (e.g., to determine if the system contains information about them).

    In accordance with 5 U.S.C. 552a(r), a report on the establishment of this system of records has been sent to Congress and to the Office of Management and Budget.
    System Number: DOT/ALL 22

    FOR FURTHER INFORMATION CONTACT

    For privacy issues please contact: Habib Azarsina, Departmental Privacy Officer, Office of the Chief Information Officer, U.S. Department of Transportation, 1200 New Jersey Avenue, SE., Washington, DC 20590 or habib.azarsina@dot.gov or (202) 3661965.

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